Job Description: Office Manager

Duties:

• Data Entry to include:
  • Invoicing of sales.
  • Daily sales posting and verification.
  • Copy machine readings and daily statistics.
  • Posting of accounts receivable.
  • Posting of accounts payable.
  • Posting and updating of inventories.
  • Forms management order/receiver processing.
  • Check writing and posting
• Maintain store filing system as needed to meet state and federal guidelines:
  • Maintaining vendor files.
  • Maintaining resale certificate files.
  • Maintaining invoice files.
  • Maintaining employee files and scheduling evaluations
• Total and verify time cards on all employees and submit to store operator prior to payroll cutoff.
• Ordering of requisitioned supplies.
• Receives and processes job assignments, obtains necessary supplies and works within allotted time for completion.
• Research farmouts and assist sales staff in pricing and preparing quotes.
• Process paperwork for farmouts.
• Performs and makes recommendations for method development.
• Work in conjunction with Manager/Assistant Manager to make store operations as efficient as necessary and reduce labor and material costs.
• Be timely, orderly, and disciplined as to show good example to other employees.
• Remove and pay C.O.D. receipts and vouchers from cash register.
• Assist in training and maintenance on equipment.
• Leave any notes necessary for opening CSR’s attention.
• Assist counter persons during ‘rush’ periods and lunches when Assistant Manager is unavailable.
• Other duties as assigned by General Manager

Job Relationship: Supervised by General Manager/Owner/Operators

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