You can gather the files you’ve used, including fonts and linked graphics, for easy handoff to your printer. You don’t need to perform a final preflight check before packaging. InDesign performs an up-to-date preflight check. If problem areas are detected, a dialog box appears.

To package files:

1. Do one of the following to open the Package dialog box:
   
   
   • Choose File > Package.
   • In the Preflight dialog box, click Package.
   • In the Book palette menu, choose Package Book or Package Selected Documents, depending on whether all, some, or none of the documents are selected in the Book palette.
     
     
2. If a dialog box appears alerting you to possible problems, do one of the following:
   
   
   • Click View Info to open the Preflight dialog box where you can correct problems or get further information. When you’re satisfied with the document, begin the packag ing process again.
   • Click Continue to begin packaging.
     
     
3. Fill in the printing instructions. The filename you type is the name of the report that ac companies all other packaging files. This report, which is saved in the default text editor format, includes the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the document; and print settings. The report is stored in the same folder as the other packaging files.
   
   
4. Fill in the printing instructions. The filename you type is the name of the report that accompanies all other packaging files. This report, which is saved in the default text editor format, includes the information in the Printing Instructions dialog box; a list of all used fonts, links, and inks required to print the document; and print settings. The report is stored in the same folder as the other packaging files.
   
   
5. Click Continue, and then specify a location in which to save all packaging files.
   
   
6. Select the following, as needed:
   
   
   • Copy Fonts (Roman Only) copies all necessary font files, not the entire typeface.
   • Copy Linked Graphics copies linked graphics files. Linked text files are always copied.
   • Update Graphic Links in Package changes graphic links (not text links) to the package folder location. If you want to relink text files, you must do so manually and check whether the formatting retains the appropriate view inside the document.
   • Include Fonts and Links from Hidden Layers packages the objects located on hidden layers.
   • View Report opens the printing instructions report in a text editor immediately after packaging. To edit the printing instructions before completing the packaging process, click the Instructions button.
     
     
7. Do one of the following to specify how to handle hyphenation:
   
   
   • To prevent the document from composing with the external user dictionary, and to pre vent the document’s hyphenation exceptions list from merging with the external user dic tionary, select Use Document Hyphenation Exceptions Only. You may want to select this option when packaging a document to be printed by someone outside your workgroup, such as when you take the document to a service provider.
   • To allow the external user dictionary (on the computer on which the file is opened) to merge with the document’s hyphenation exceptions list, and to allow the document to compose using the exceptions lists stored in both the external user dictionary and inside the current document, leave Use Document Hyphenation Exceptions Only unselected.
     
     
8. Click Package to continue packaging.